Should You Use Microsoft Teams for Your Business?

As a trusted partner of Microsoft, you can count on ArcLight Group to implement and maintain Teams for your Tulsa area business. After 20 years in the industry, we know what’s best for our clients and we will help your business stay on track with technology that makes your life easier.

Teams is Microsoft’s latest iteration of communication software. At its core, Microsoft Teams replaces functionally that previous communication systems like Communicator, Lync or Skype for Business offered. 

For example, Teams can serve as your primary communication systems as a low-cost or even free option with robust features for your business. Pretty convenient right? Let’s take a look at a few other reasons you should use Microsoft Teams for your business.

Why You Should Use Microsoft Teams

1. Streamlined communications.

Microsoft Teams can serve as a central hub for your primary communications system. Employees can message, chat and make phone calls all in one spot. Channels can be created to organize communication by subject matter and group conversations are available for the whole team to view and respond. This simplifies remote or hybrid work, enabling businesses to easily gain access to old and new material, bringing employees up to speed.

2. Cloud services.

Cloud computing is the way of the future and is transforming the way many do business today. With cloud computing services your business is always on, with always-accessible infrastructure and applications like Microsoft Teams. Teams can be used at any time, in any location, on any device. Whether your business uses PC or Mac, your employees will have no problem communicating. All you need is a Wi-Fi or internet connection. It’s that easy.

Microsoft Teams is built on Office 365, delivering a high level of security and compliance. It allows users to log in with multi-factor authentication and ensures secure guest access. Cloud-based software allows you to forget about additional file servers: You can upload all your documentation across corresponding channels for your team. 

3. Calendar sync.

Ever forget to add an all-hands video meeting to your calendar? Never be late again with Microsoft Teams. It can suggest meeting times based on when other members are free. You can also set meetings to private or open, and attendees can chat, set agendas and upload relevant documents.

4. Compatible with programs your business is already using.

Teams is seamlessly integrated with Microsoft 365. If your business is using Outlook, Excel, Word and PowerPoint along with the many other MS Office programs, Microsoft Teams allow you to collaborate with all of your programs in one convenient location.

5. Secure and structured workspace.

Microsoft Teams is a very popular team collaboration service. Millions of business users rely on Teams to complete their work-related tasks. Boasting excellent security features, Teams helps businesses feel secure. Your data is encrypted in transit and at rest. In other words, Teams encrypts your instant messages to prevent third parties from accessing them.

Microsoft Teams is definitely the way to go for your business if you’re looking for a tool that will keep your workspace well-organized. You can create teams for each department, working unit or project that your company undertakes. This sets up a structure for effective collaboration, inviting the right people to work together on common tasks. Within each team you can build multiple channels to cluster your project into different topics. Thus, you’ll avoid miscommunication over where to share documentation and start conversations.

ArcLight Can Help You Decide

Still not convinced that you should use Microsoft Teams for your Tulsa area business? No problem, we understand that cloud IT services can seem hard to pin down.

As IT experts and partners of Microsoft, we have the inside knowledge you need to grow your business. Give us a call or book an appointment and receive Tulsa IT service you can count on to be fast, skilled and reliable.